Recurring scheduling. Smart routing. Visit-pool billing. Crew management.
Set it once. The system handles the rest.
Calls, texts, paper calendars, spreadsheets — and still someone gets missed. There's a better way. Pro Service Tracker automates the operational layer so you can focus on the work, not the paperwork.
Calls, texts, and manual calendars mean someone always gets missed or double-booked.
Crews crisscross town all day, burning time and fuel with no logical plan.
Invoicing is late, follow-ups are manual, and cash flow is unpredictable.
No easy way to see where you're profitable or how crews are actually performing.
Five steps from setup to a running operation — then it stays running on its own.
Set your service offerings, schedule intervals, season dates, and crew count.
Clients pick their interval, starting week, and a visit pool or pay-as-you-go.
One click builds an optimized weekly route across all crews. Review and approve.
Every client gets their service day, 4-hour window, and “on my way” ETA.
Crews check in and out per visit. Job times improve routing. Invoices send automatically.
Purpose-built for recurring outdoor service businesses. Not generic software adapted to fit.
Clients enroll once. Services auto-generate every week, bi-week, or month at their chosen interval — forever, until cancelled.
Farthest-first clustering minimizes drive time. Routes balanced across all crews. Review on a map, drag to edit, then approve.
Every client gets their own app to view service windows, track visit history, manage their pool balance, and pay invoices.
Daily route miles per crew are recorded automatically at IRS standard rate as deductible business expenses. Zero manual entry.
Income by zone, mileage expenses, crew production, geographic profitability, and visit pool utilization — all in one place.
Push, SMS, or email — client's choice. Service window alerts, “on my way” ETA, low pool balance warnings, and more.
Every step of the crew day is tracked — so you always know exactly where things stand, without calling anyone.
Route start & completion touchpoints with actual vs. planned timing tracked automatically
Configurable lunch break timer — owner alerted if crew hasn't returned on time
Mileage finalized at route completion — GPS track or planned miles, automatically logged
Professional add-on: live crew map, client live tracking, up to 5 linked crew devices
Status-only view included on all plans · Live map with Professional add-on
Three billing modes — you configure, they choose. Visit pools drive predictable cash flow and client retention.
Default rate per visit, billed after each completed job. Full flexibility, no commitment required. Ideal for new or occasional clients.
Clients purchase a bucket of visits upfront — 8-visit, 16-visit, or custom. Tiered discounts for larger pools. Pool balance always visible in their app.
Visit count auto-calculated from your season dates and their service interval. Largest discount tier. Covers the entire season upfront — maximum cash flow for you.
Unlimited clients, enrollments, routes, invoices, and crew devices. Your subscription cost doesn't grow as your business grows.
Winter slow season? Pause billing and resume when you're ready. Your data and client enrollments stay exactly as you left them.
Swap your service catalog between seasons — Spring/Summer lawn care, Fall cleanup, Winter services — without any interruption to billing or routing.
Bundle live crew GPS tracking, multi-device crew management, and client live maps into your plan for a flat monthly add-on.
Annual plans lock in your rate for 12 months and save you a full fifth of the cost compared to month-to-month billing.
Switch your service catalog with a single tap. Your pricing, intervals, and routing logic update automatically.
If your business goes to the customer — not the other way around — Pro Service Tracker is built for you. We start with lawn care and expand to every field service vertical, one industry at a time.
The scheduling, routing, crew management, and billing problems that make lawn care hard are the same problems facing every on-site service industry. Our platform is designed from the ground up to support any business where the work happens at the customer's location — not yours. As we expand beyond our initial verticals, we'll be adding new industry profiles based on where the demand is strongest.
Pro Service Tracker is being purpose-built for lawn care professionals who are done with spreadsheets, paper calendars, and chasing payments. We're in active development — not available yet, but getting close.
Interested in beta testing?
We'll be opening limited beta access to lawn care operators before our public launch. Watch this page for announcements, and check back as we get closer to release. Early testers will get hands-on access to shape the product before it ships.
Annual plans will save 20% off monthly pricing · Professional add-on includes live crew tracking